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Administrator (UK Schools Publishing)

Contract Type
Education, Media & Communications
Oxford, GBR
Expiry Date
Administrator (UK Schools Publishing) Description About the team As part of a small team of administrators, you will support a busy publishing department (called ‘Learning Services’) within the Pearson UK Schools division. ...

Job Description

Administrator (UK Schools Publishing)


About the team

As part of a small team of administrators, you will support a busy publishing department (called ‘Learning Services’) within the Pearson UK Schools division. The products created by the Learning Services division ranges from textbooks to interactive digital content and support UK schools, colleges and international schools across a wide range of subjects including primary literacy, modern foreign languages, maths, science, and vocational subjects, such as BTEC Health & Social Care.

The department is split across two sites in London and Oxford. Travel between the two sites is not required, but it is essential that effective communication skills are used to ensure the department is supported on both sites. We regularly use Google Hangouts to conduct remote meetings as a way to keep in touch across sites.

About the role

The Administrator role is varied, and there is opportunity to make the role your own. It has responsibility for ensuring the smooth running of the department, and supporting a range of different teams and functions. The role works closely with the content teams (editors and publishers) and external suppliers (providing editorial, design and digital services).

A typical day

You could get involved in almost anything but to give you an idea, here are a list of typical tasks that you would do in this role;

  • Departmental comms distribution
  • Ordering equipment for staff
  • Booking meeting rooms for the team
  • Arranging department meetings
  • Distribution of weekly publishing date reports
  • Assisting with travel bookings
  • Monitoring stationary stocks and ordering new
  • Liaising with facilities
  • Support managers with new starter onboarding
  • Support Product Managers with data entry & ISBN generation
  • Support PAs with awayday organisation
  • Support all on understanding process for booking travel & hotels
  • Support Product Managers with incentives for market research
  • Support delivery team with ‘Hackathon’ event organisation
  • Archive/file management of author agreements
  • Process author agreements
  • Archive contracts (FWO) for freelance project managers

Career development

  • We are keen to offer you learning and development to help you progress your career to the next level. We offer all our team members mentoring and relevant training in systems and processes.
  • Working for Pearson could open up a wide range of career progression routes, including into qualification development, assessment, operations, technology, procurement, and more. As a global education business with an outstanding reputation, a role within Pearson will provide you with the skills to progress your career to the next level and beyond.

Pearson is an equal opportunities employer. We do not discriminate against employees or job applicants and select the best person for each job based on relevant skills and experience.

We are also committed to building an accurate picture of the make-up of the workforce and encouraging equality and diversity.

The information you provide will stay confidential, and be stored securely. It will not be seen by those involved in making decisions as part of the recruitment process.


Who we're looking for

Do you enjoy working with teams? Are you highly organised? Are you comfortable with prioritising your workload? Are you proactive and solution focused? Whether you're an introvert or an extrovert, you will excel in this role if you enjoy working with people and using your people skills to support the work of teams. We are looking for demonstrable experience of taking the initiative and not just waiting for work to come to you. You will have prior experience as a team administrator/co-ordinator and are keen to progress to a role within the education space that will give you the opportunity to grow and progress within your career.

We don't need you to have worked in publishing or education, but an interest in this area would be desirable.


  • Excellent interpersonal and communication skills
  • Excellent written language skills
  • High level of attention to detail
  • Organised with the ability to prioritise and manage own workload
  • Good planning skills
  • A flexible approach to work and ability to use own initiative as well as work as
  • part of a team
  • Ability to work well under pressure and achieve strict deadlines
  • Competent in Word, Excel, PowerPoint (and ideally; Google Drive, VMR, Oracle)
  • A willingness to learn, use and become proficient in new systems anddatabases
  • Professionalism and discretion when dealing with confidential information
  • An understanding, or willingness to learn about, the schools and colleagues in aneducational market within the UK

The Administrator will be based in Oxford office location.

Primary Location: GB-GB-Oxford

Work Locations: GB-Oxford-Jordan Hill Halley Court Jordan Hill Oxford OX2 8EJ

Job: Office Support

Organization: Core

Employee Status: Regular Employee

Job Type: Standard

Shift: Day Job

Job Posting: Feb 20, 2019

Job Unposting: Mar 22, 2019

Schedule: Full-time Regular

Req ID: 1901897

Pearson is an Equal Opportunity and Affirmative Action Employer and a member of E-Verify. All qualified applicants, including minorities, women, protected veterans, and individuals with disabilities are encouraged to apply.