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Board Secretariat

Contract Type
Public Sector
Expiry Date
This is an exciting time for HM Land Registry (HMLR) as we aim to become the world’s leading land registry for speed, simplicity and an open approach to data

Job Description

We are looking for an experienced Board Secretariat to manage several of our most senior boards and to take responsibility for the day-to-day organisation and running of these boards.


We need a highly motivated individual to join the team and to lead and influence the way our most senior boards are run. You will work closely with HMLR’s non-executive directors, executive directors and other senior leaders across the organisation to ensure HMLR’s priorities are delivered to the relevant board on time.

As HMLR’s Board Secretariat, directors and other senior managers will be looking to you to assist them through the board processes. You will be managing and influencing forward agenda planning as well as ensuring that deadlines and standards of papers are met to enable HMLR deliver its new Business Strategy.

As an experienced minute taker, you will take minutes at several boards which will give you an in-depth knowledge of HMLR. You will be responsible for the accurate and timely production of minutes, as well as managing actions.

You will be using your experience from a similar role to support the executive and non-executive team, ensuring that board secretariat processes are successfully followed while suggesting and implementing improvements.

HMLR is a non-ministerial government department created in 1862 to register the ownership of land and property in England and Wales. Our mission is: “Your land and property rights: guaranteed and protected”. We safeguard land and property ownership worth more than £4 trillion, including more than £1 trillion of mortgages. The Land Register contains more than 25 million titles, which show evidence of ownership, covering more than 84% of the land mass.

The role sits within the Chief Land Registrar’s Office and more specifically within the Executive Hub which supports HMLR’s executive and non-executive directors.


We'll assess you against these competencies during the selection process:

· Please provide evidence in up to 250 words for the following:

  • Experience in a similar role of providing secretariat support to senior/directing boards or committees, including forward agenda planning, monitoring and chasing actions, preparing and issuing papers and presentations to tight deadlines, and minute taking.
  • You will have excellent organisational skills and the ability to prioritise tasks to meet tight deadlines.

Please provide evidence in up to 250 words for the following:

  • Proven track record of relationship building with senior staff, with the ability to use contacts and networks to keep up to date on developments.

· Please provide evidence in up to 250 words for the following:

  • Strong interpersonal skills and the ability to communicate in a planned, controlled and appropriate manner with all stakeholders.

Please provide evidence in up to 250 words for the following:

  • Able to recognise what data and information is needed to support management requirements, and to interpret complex or specialist data and present/explain it clearly and in a way that can be understood.
  • You will be an experienced user of Microsoft Office, including advanced skills in using Word and PowerPoint and good knowledge of Excel.

Please provide evidence in up to 250 words for the following:

  • Work well on your own or as part of a team and able to exercise appropriate judgement and maintain complete confidentiality at all times.



Civil Service pension schemes may be available for successful candidates.

Things you need to know


Successful candidates must pass basic security checks.

Nationality statement

Candidates will be subject to UK immigration requirements as well as Civil Service nationality rules.

If you're applying for a role requiring security clearance please be aware that foreign or dual nationality is not an automatic bar. However certain posts may have restrictions which could affect those who do not have sole British nationality or who have personal connections with certain countries outside the UK.

Selection process details

At shortlisting stage your application will be considered against the examples and evidence demonstrating the essential criteria for the role. These criteria, the desirable criteria and the competencies may all be tested at later stages during the selection process.

Feedback will only be provided if you attend an interview or assessment.

Nationality requirements

Open to UK, Commonwealth and European Economic Area (EEA) and certain non EEA nationals. Further information on whether you are able to apply is available here.


Candidates in their probationary period are eligible to apply for vacancies within this department.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

The Civil Service embraces diversity and promotes equality of opportunity. There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.

Apply and further information

Contact point for applicants

For further information on this role, please contact

For further information on the recruitment process please contact

Sift/interview dates and location

Sift 28 November 2017
Interviews 7 or 8 December 2017 - Croydon