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Execuitve Assistant

Organisation
Oliver Wyman
Reference
OWEA01
Contract Type
Permanent
Sector
Administration, Business Administration
Location
London
Salary
Competitive
Expiry Date
05/09/2018
This is an Executive Assistant role, reporting to the Regional EA Manager, and will provide executive level administrative support to 3 Partners

Job Description

Daily administration (60%)

  • Maintain diaries for Partners, scheduling internal and external meetings, conference calls, video conferences, communicating with clients and infrastructure staff as appropriate.
  • Coordinate travel and accommodation, book cars, rail tickets, etc.
  • Prepare letters, proposals and other documents
  • Prepare monthly timesheets and expense reports for each assigned Partner and Principal.
  • Assist with greeting clients, booking and setting up meeting rooms and organising catering.
  • Assist in organization of Partner files and offices.
  • Assist the Marketing Department with the coordination of customized mailings.

 

Client development (30%)

  • Understand Partner’s key client and sales goals and support them by:
  • Maintain list of contacts and business activities in address book and CRM database.
  • Track and maintain sales activity/pipeline (e.g. who we have called upon, how far the discussions have progressed, what we have promised by when, and follow-up with Partners as necessary).
  • Proactively spot clients that haven't been called upon and/or who need follow-up; arrange meetings accordingly.
  • Coordinate travel efficiently by grouping client meetings where possible ("you're in Paris to see XYZ Company, shall I try to set up a meeting with X Company because we haven't spoken to them for three months").
  • Develop excellent rapport with client assistants to further develop the client relationship.
  • Execute requested follow-up calls for client mailings.
  • Become familiar with the Practice themes and Oliver Wyman ‘products’ to develop confidence in setting up meetings with clients.

 

Team Support (10%)

  • Provide coverage for EAs when out of the office to ensure seamless support to Partners
  • Provide short-term coverage for Partners who may be in the midst of an EA assignment transition or who are new to the Firm.
  • Provide training and support to new EAs.
  • Participate in team meetings and projects with an eye to improving processes and the overall performance of the EA team

 

Experience Required:

  • Minimum of three years’ experience working in an Executive Assistant
  • Experience Executive Assistant experience  in management consultancy, financial services firm, and/or a similar professional services industry is an advantage