This is an Executive Assistant role, reporting to the Regional EA Manager, and will provide executive level administrative support to 3 Partners
Daily administration (60%)
Maintain diaries for Partners, scheduling internal and external meetings, conference calls, video conferences, communicating with clients and infrastructure staff as appropriate.
Coordinate travel and accommodation, book cars, rail tickets, etc.
Prepare letters, proposals and other documents
Prepare monthly timesheets and expense reports for each assigned Partner and Principal.
Assist with greeting clients, booking and setting up meeting rooms and organising catering.
Assist in organization of Partner files and offices.
Assist the Marketing Department with the coordination of customized mailings.
Client development (30%)
Understand Partner’s key client and sales goals and support them by:
Maintain list of contacts and business activities in address book and CRM database.
Track and maintain sales activity/pipeline (e.g. who we have called upon, how far the discussions have progressed, what we have promised by when, and follow-up with Partners as necessary).
Proactively spot clients that haven't been called upon and/or who need follow-up; arrange meetings accordingly.
Coordinate travel efficiently by grouping client meetings where possible ("you're in Paris to see XYZ Company, shall I try to set up a meeting with X Company because we haven't spoken to them for three months").
Develop excellent rapport with client assistants to further develop the client relationship.
Execute requested follow-up calls for client mailings.
Become familiar with the Practice themes and Oliver Wyman ‘products’ to develop confidence in setting up meetings with clients.
Team Support (10%)
Provide coverage for EAs when out of the office to ensure seamless support to Partners
Provide short-term coverage for Partners who may be in the midst of an EA assignment transition or who are new to the Firm.
Provide training and support to new EAs.
Participate in team meetings and projects with an eye to improving processes and the overall performance of the EA team
Minimum of three years’ experience working in an Executive Assistant
Experience Executive Assistant experience in management consultancy, financial services firm, and/or a similar professional services industry is an advantage