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Executive Administrative Assistant - University Pa

Reference
1808076
Contract Type
Permanent
Sector
Education, Media & Communications
Location
GBR
Expiry Date
23/11/2018
Executive Administrative Assistant - University Partnerships Description Division: Online Programme Management Job family: University Partnerships Location: London / Harlow, Essex About Pearson Pe...

Job Description

Executive Administrative Assistant - University Partnerships

Description

Division: Online Programme Management

Job family: University Partnerships

Location: London / Harlow, Essex

About Pearson

Pearson is a global education company that helps people around the world to make progress in their lives through learning. With a rich heritage that combines 150 years of experience in publishing with the latest learning technology and digital services, we help people to learn whatever, wherever and however they choose. We are now transforming Pearson to accelerate our activity in digital learning, education services and emerging markets. This will enable us to make a lasting impact in helping to solve some of the most important challenges in global education.

We believe education is a vital force that can empower people, help them to reach their potential and contribute to more connected communities, all around the world. Our strength comes from our outstanding people; our strong relationships in the education world; our expertise in using technology to help people learn; our global footprint and local reach; and our position as a profitable, global company with a unifying sense of purpose.

About the Job

This is an exciting new administrative position within the expanding Online Programme Management division (OPM). The OPM department works with world-leading universities throughout the UK to take their qualifications online, enabling them to reach global audiences in the comfort of their own homes.

The role is based out of Central London (with occasional working from our Harlow office when required). The post-holder will provide executive administrative support to the Head of Partnership (HoP). They will be responsible for the provision of appropriate and timely advice and briefings to the HoP on all areas of their work extending across the internal team as well as the university partner and its stakeholders.

About the Person

This role will suit a strong PA/Administrator/Co-coordinator with experience in a similar role, who is prepared to tackle a varied workload with excellent organisational skills. Experience in diary management, clear note taking with a willingness to drive completion of actions, and a flexible working attitude are essential.

Key Accountabilities:

  • Provision of daily, administrative support for the Head of Partnership and the wider team.
  • Extensive diary management, including all internal and external engagements across the partnership team. Booking of meeting rooms and organisation of catering.
  • Distribution of all partnership documentation including, but not limited to, process documentation, data performance reports, critical date summaries, Operations meetings and Executive Level Board agendas, presentations and taking of minutes.
  • Following up internal and external parties on outstanding actions identified in meeting notes to ensure deadlines on actions are met.
  • Financial management to include: Budget tracking, invoicing and expense management.
  • Onboarding/Inductions/desk management of new staff for London OPM based employees.
  • To be the administration anchor between London and Harlow offices by working closely with the Harlow administration team.
  • Coordination of various projects to improve the student experience, sales effectiveness and/or student retention.
  • Support Partnership student recruitment and retention activities to drive increased student enrolments including assisting with workflow development, optimisation, partnership stakeholder communication and follow up.

Qualifications

What we are looking for in you

  • Positive outlook with the ability to ensure the team culture is positive, professional and solution focused.
  • Strong administrative background - Managing Director or similar level (desireable).
  • The ability to be flexible with work locations, London and Harlow.
  • Experienced minute/note taker
  • Proven strong diary management and organisational skills.
  • Ability to easily prioritise, multi-task and stay calm under pressure.
  • Stakeholder management experience.
  • Strong Microsoft Office skills particularly PowerPoint.
  • Knowledge of Google suite (desirable).
  • Salesforce experience (desirable).
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Primary Location: United Kingdom

Job: Project/Programme Management

Organization: Core

Employee Status: Regular Employee

Job Type: Standard

Shift: Day Job

Job Posting: Nov 14, 2018

Job Unposting: Nov 28, 2018

Schedule: Full-time Regular

Req ID: 1808076

Pearson is an Equal Opportunity and Affirmative Action Employer and a member of E-Verify. All qualified applicants, including minorities, women, protected veterans, and individuals with disabilities are encouraged to apply.