Personal Assistant to VP HR Biopharmaceuticals Comm

Contract Type
Scientific & Pharmaceutical
Expiry Date
19/05/2022 16:02:00
Job Title: Personal Assistant to VP HR Biopharmaceuticals Commercial, EUCAN US & JapanLocation: Cambridge, UKRole type: Fixed term contract until September 2023

Job Description

Job Title: Personal Assistant to VP HR Biopharmaceuticals Commercial, EUCAN US & Japan

Location: Cambridge, UK

Role type: Fixed term contract until September 2023

Job Description:

Do you have strong organizational skills, a proactive mindset and the passion for pushing assignments through to execution? Would you like to use your global administrative experience to support a company that turns ideas into life changing medicines? Then AstraZeneca might be the one for you!

At AstraZeneca every one of our employees makes a difference to patient lives every day. Each and every one of us believes that science has the ability to change lives and that to deliver this takes many people with many skill sets. When we deliver a life-changing medicine, that success comes from the combined efforts of all of our people.

What you'll do

We are currently looking to recruit a Personal Assistant to join our team in AstraZeneca's Human Resources (HR) department, supporting HR for Biopharmaceuticals Commercial, EUCAN & US & Japan. In this role, you will provide senior/complex administrative support with the opportunity to gain a broader skill-set through involvement in various projects. As an initial point of contact for many internal stakeholders, we are seeking someone with strong communication and relationship building capabilities.

As an integral member of the team, you will be responsible for extensive calendar management for the HR VP and respective leadership team, including proactive handling of scheduling conflicts. Additionally, you will help manage the Leadership Team meeting agendas along with all the logistical requirements. Global meeting scheduling is a key part of the role - including support and technical set-up, as well as meeting preparation and follow-up actions.

Additionally responsibilities include but are not limited to:

  • Establish and maintain knowledge management of process and procedural documents for periodic reviews (e.g. HR Strategy, Process, Policies, Records Tracking) where required.
  • In partnership with HRVP, prepare and support team communications.
  • End-to-end global travel arrangements for departmental staff
  • Manage AstraZeneca systems, processes and tools to support new employee onboarding and contractor onboarding as well as off-boarding administration
  • Provide recruitment process support and assists with team changes
  • Coordinate training activities and communications
  • Responsible for expense report management, budget tracking, invoice management/processing & office/supply orders

Requirements for the role:

  • 5 years of administrative support experience.
  • Advanced proficiency in Microsoft Outlook, Word, Excel and PowerPoint
  • Experience of providing administrative support in a global corporate environment across multiple time zones
  • Strong writing and interpersonal skills, interacting with executives and employees at all levels
  • Proficiency with virtual technologies (e.g., MS teams, Zoom)
  • Excellent team working, networking and influencing skills
  • Should be able to work autonomously, and at the same time, collaborate and partner optimally with other members of the administrative support community.
  • Able to prioritize and agility to adapt to shifting needs
  • Effective multitasking capabilities in a fast-paced environment while maintaining confidentiality and discretion.

Why AstraZeneca?

At AstraZeneca we're dedicated to being a Great Place to Work. Where you are empowered to push the boundaries of science and unleash your entrepreneurial spirit. There's no better place to make a difference to medicine, patients and society. An inclusive culture that champions diversity and collaboration, and always committed to lifelong learning, growth and development. We're on an exciting journey to pioneer the future of healthcare.

So, what's next?

Are you already imagining yourself joining our team? Good, because we can't wait to hear from you.

Where can I find out more?

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