Principal Committee Manager

Contract Type
Public Sector
£56,797 per annum
Expiry Date
The London Assembly scrutinises the Mayor's activities by questioning the Mayor about their decisions. The Assembly also investigates issues of importance to London.

Job Description

There are 25 Assembly Members, elected every four years at the same time as the Mayor. The Secretariat works for the Assembly to support its activities. The Communications Team support service to promote the work of the Assembly through press office, social media, publicity and events.

The Committee Services team has a vacancy for a Principal Committee Manager supporting the work of the London Assembly and its committees. You will work in a team that also provides key clerking support across the GLA Group to the London Assembly, Mayor of London, Transport for London, London Legacy Development Corporation and the Old Oak and Park Royal Development Corporation.
No two days are the same and you can often read about work you’ve contributed to in the media on your way home.
To thrive, you’ll need excellent communication skills, the ability to manage and prioritise your time effectively, an eye for detail and a collaborative approach.
We’re looking for candidates with real enthusiasm who have experience of managing meetings, the ability to work effectively in a complex, political and high-profile organisation and a firm grasp of the use and application of IT systems. Knowledge of the role of scrutiny in a local authority setting would be advantageous. 

Principal accountabilities

To provide high quality clerking support to the Authority to ensure that the meetings and papers for the London Assembly, its key decision-making committees and any other board/committees of the Authority as required are organised and managed to the highest standards; to undertake the full range of related activities including managing work programmes, scheduling of meetings, preparation of reports and agenda, drafting of accurate records of meetings and the provision of support for the Assembly’s scrutiny projects in accordance with the Directorate’s policies and procedures.
To provide appropriate and timely procedural and business management advice to the chairs and members of the relevant bodies and senior officers to enable the Authority to meet its legal and statutory requirements in respect of its committee procedures and processes, timescales and business planning.
To develop and maintain effective working relationships with Assembly Members, officers within the Assembly’s Secretariat, senior officers within the GLA and the Authority’s partner organisations to ensure appropriate and effective management of Assembly and committee business and continuous improvement in meeting-related activities, ensuring that all relevant people are properly briefed on key issues in advance of meetings, that early warning of issues is provided in a timely and effective manner and to initiate, co-ordinate and monitor action taken to implement decisions of committees and other bodies.
To manage relevant members of the Committee Services Team and London Assembly party Group staff as allocated. 
To provide and/or support for the Committee Services Manager in managing day-to-day committee business, servicing meetings as required, providing staff resource to support meetings across the entire team’s area of responsibilities as required and undertaking such related duties as allocated.
Contribute to the development, implementation and management of the Authority's governance framework, ensuring that business is conducted in accordance with GLA policies and the Committee Services team’s ISO accredited Quality Management System.
Utilise resources allocated to the job in accordance with the Authority’s policies and Code of Ethics and Standards.

Person specification

Technical requirements/experience/qualifications

Proven track record of success in managing formal committee meetings involving the decision-making processes in a high-profile and/or political organisation.
Evidence of ability to interpret and apply relevant legislation.
Awareness of current affairs.
Proven track record of success in managing staff / teams

Behavioural competencies

Managing and developing performance
… is setting high standards for oneself and others, guiding, motivating and developing them, to achieve high performance and meet the GLA’s objectives and statutory obligations.

Level 3 indicators of effective performance

Motivates and inspires others to perform to their best, recognising and valuing their work and encouraging them to learn and reflect
Sets clear direction and expectations and enables others to interpret competing priorities
Agrees and monitors challenging, achievable performance objectives in line with GLA priorities 
Manages performance issues effectively to avoid adverse impact on team morale and performance 
Promotes a positive team culture that respects diversity and deals with barriers to inclusion

Communicating and Influencing
… is presenting information and arguments clearly and convincingly so that others see us as credible and articulate, and engage with us.

Level 2 indicators of effective performance

Communicates openly and inclusively with internal and external stakeholders
Clearly articulates the key points of an argument, both in verbal and written communication
Persuades others, using evidence based knowledge, modifying approach to deliver message effectively
Challenges the views of others in an open and constructive way
Presents a credible and positive image both internally and externally

Building and Managing relationships
… is developing rapport and working effectively with a diverse range of people, sharing knowledge and skills to deliver shared goals.

Level 2 indicators of effective performance

Develops new professional relationships
Understands the needs of others, the constraints they face and the levers to their engagement
Understands differences, anticipates areas of conflict and takes action
Fosters an environment where others feel respected
Identifies opportunities for joint working to minimise duplication and deliver shared goals

Responding to Pressure and Change
… is being flexible and adapting positively, to sustain performance when the situation changes, workload increases, tensions rise or priorities shift.

Level 2 indicators of effective performance

Maintains a focus on key priorities and deliverables, staying resilient in the face of pressure
Anticipates and adapts flexibly to changing requirements
Uses challenges as an opportunity to learn and improve
Participates fully and encourages others to engage in change initiatives
Manages team’s well-being, supporting them to cope with pressure and change

Planning and Organising
… is thinking ahead, managing time, priorities and risk, and developing structured and efficient approaches to deliver work on time and to a high standard.

Level 3 indicators of effective performance

Monitors allocation of resources, anticipating changing requirements that may impact work delivery
Ensures evaluation processes are in place to measure project benefits
Gains buy-in and commitment to project delivery from diverse stakeholders
Implements quality measures to ensure directorate output is of a high standard
Translates political vision into action plans and deliverables

This job is ‘politically restricted’ under the Local Government and Housing Act 1989 

This role is based at City Hall, in the Royal Docks (Kamal Chunchie Way, London, E16 1ZE).

GLA staff are hybrid working up to 3 days a week in our offices and remotely depending on their role. As part of this, you will need to split your time between home working and coming into the office.

Application Process & Additional Information

Please note all applications for this vacancy must be submitted via our online recruitment system. We do not accept CVs alone for this role.
If you would like to apply for the role you will need to submit the following:

Up to date CV 
Personal statement with a maximum of 1500 words. Please ensure you address how you demonstrate the essential criteria outlined above in the advert.

Please ensure your CV and Personal Statement have a maximum file size of 1.5MB each and upload your Personal Statement to the ‘Additional Documents’ section of the form, ensuring you address the technical requirements and competencies in your Personal Statement.
Word or PDF format preferred and do not include any photographs or images. Please ensure your CV and Personal Statement are saved with the job reference number as part of the naming convention (E.g. “CV – applicant name - 012345).

Applications submitted without a Personal Statement will not be considered. 

London's diversity is its biggest asset and we strive to ensure our workforce reflects London's diversity at all levels. We welcome applications from everyone regardless of age, gender, gender identity, gender expression, ethnicity, sexual orientation, faith or disability. 
We particularly encourage applications from Black, Asian and Minority ethnic candidates and disabled candidates who are currently underrepresented in our workforce.

We are committed to being an inclusive employer and we are happy to consider flexible working arrangements. We would welcome applications from candidates who are seeking part time work as this role is open to job share. 
In addition to a good salary package, you will be paid every four weeks, providing frequent salary payments. We also offer an attractive range of benefits including 30 days’ annual leave, interest free season ticket loan, interest free bicycle loan and a career average pension scheme.

On this recruitment campaign, as part of GLA’s continuing commitment to be an inclusive and equal opportunity employer we will be removing personal identifiable information from CVs and Personal Statements that could cause discrimination. 
Reasonable adjustment will be made to working arrangements to accommodate a person with a disability who otherwise would be prevented from undertaking the work.

Application closing date: Monday 22 July 2024 at 23:59