Project Administrator

Reference
VA28
Contract Type
Permanent
Sector
Administration
Location
London
Salary
Competitive salary and benefits package
Expiry Date
31/05/2022
We are seeking applicants with office based work experience preferably in a project-orientated environment as a project coordinator or administrator.

Job Description

Who we are

Quod is a dynamic independent consultancy at the cutting edge of planning, development economics, social economics and environmental planning based in London and Leeds.

We have an opportunity for an experienced Project Administrator to join our socio-economic team based in London.
Quod’s socio-economic team was established in 2011 when Quod joined forces with specialist regeneration and development consultancy Hunt Dobson Stringer. The now 15-person strong team comprises individuals from backgrounds including: economics, planning, sociology, history, politics, geography, and journalism. This eclectic mix means we can bring different perspectives to the projects we work on and bring greater understanding of what a development is likely to mean to an area as well as existing and future residents and workers.

Quod is an equal opportunities employer, and we welcome applications from all suitably qualified persons.
Quod is a great place to work. We like to help all of our people to be happy with us and to reach their professional goals.

What are you going to do

Key role responsibilities
Setting up new projects
Assisting Team with compiling contract documents
Collaborating and coordinating with clients, employees, contractors and suppliers
Designing and monitoring the project schedules and action trackers (with supervision)
Producing project programmes
Project resource allocation
Cashflow/billing forecasts
Ensuring deadlines are met
Accurate proof reading of documentation, an ability to sense check and an appreciation of the context
Tracking and communicating project risks and opportunities
Monitoring of WIP and tracking and maintaining invoice details using Excel spreadsheets
Reviewing invoices received from subconsultants/ suppliers and reconciling against purchase orders.
Sending purchase orders to suppliers and ensuring that they have been received
Liaising closely with suppliers and co-ordinating delivery timescales previously agreed with the project manager

?Professional communication with clients to ensure all relevant information is collected and a good service is provided throughout.

Key Attributes and experience
Significant experience gained within project administration
Excellent working knowledge using Excel, Word and Powerpoint
Well organised and able to work within strict and often conflicting time constraints
Analytical and methodical approach to tasks
Ability to use own initiative and work independently
Experience processing and tracking invoices
Experience in resource planning and monitoring
Superior written and spoken communication skills in English
Excellent organisational skills, attention to detail, and the ability to multi-task
Ability to prioritise and schedule tasks and work in a team environment
Must be willing to learn new things, be open to challenges and thrive on success
Ability to problem solve and work pro-actively with high level of attention to detail


Our values
Act with INTEGRITY: respect each other and everyone you do business with.

Have PRIDE in everything about Quod, the team, the quality of advice, the consents you deliver and the places you help to create.

Deliver EXCELLENCE: provide enthusiastic support, and attention to detail.
INVEST time and effort to assist and nurture colleagues and the future of Quod.

Support and promote the WELLBEING of everyone you work with and encourage everyone to thrive in a way that makes them successful, resilient, healthy and happy.

Encourage FUN in the workplace, whilst maintaining a healthy balance between work and play.

What we offer

Competitive salary subject to relevant experience.

Pension.

28 days annual leave plus public/bank holidays and the ability to buy additional annual leave after two years with Quod.

Following probation: Discretionary bonus, a range of health benefits including private medical insurance, season ticket loans and cycle to work scheme.

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