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Team Coordinator

Reference
5P0371
Contract Type
Permanent
Sector
Public Sector
Location
Bristol
Salary
£18,453 to £24,000, depending on the skills and experience
Expiry Date
29/04/2019
To provide an effective professional and dedicated administrative and office support service to the team. Managing and coordinating key tasks, events, outputs, meetings and reports of the team ensuring they are executed and delivered.

Job Description

Ensure the team has a professional and effective level of administrative support to assist the team in undertaking their roles. This includes coordinating day to day activities, post and travel arrangements for team members.

Act as a key point of contact for other teams across the Agency, in particular IT and facilities ensuring that resources such as computers, equipment, office supplies, and other tools and third party resources are resourced and organised.

Support line managers with the onboarding of new staff and health and safety procedures.

Establish and maintain efficient office administration systems for the team and maintain electronic filing for all reports, briefs and correspondence in according to organisational guidance and protocols.

Undertake team, HR, Finance and other corporate reporting requirements as necessary and directed. Also undertake knowledge, data and records management systems and processes, ensuring consistency and continuity.

Assist with the implementation of projects, processes and policies ensuring organisational reporting cycles and outputs are met.

Assist in the successful delivery of local events organised by local teams and/or teams from other directorates ensuring that all appropriate support and resources are available.

Arrange internal and external meetings, including technically proficient usage of cameras, projection systems, whiteboards, meeting software, audio equipment and related tools.

Produce minutes, records of meetings and workgroups to a high standard

Produce documents, reports, presentations, electronic communications and other desk top publishing as required.

Co-ordinate any budgets, accounts, invoices and resources as required.

Analyse management information systems and report progress and performance on major projects and programmes as requested by the team.

Work flexibly across the teams to provide administrative support during peak workload, annual leave and other absence

Identify and implement lean continuous improvement opportunities within the role and across the team and executive assistant and team coordinator peer group